Procurement

businessThe Procurement Department is primarily responsible for acquisition of all goods and services for the Holyoke Housing Authority.  In order to provide supplies and services at the lowest possible cost, consistent with the quality needed for the efficient performance of Authority activities, a competitive process is utilized that ensures compliance with all federal and state regulatory requirements.

Each solicitation varies depending on the scope of the bid, but generally HHA procures goods and services in the following ways:

Informal Solicitation Process

The Informal Solicitation Process (Greater than $2K and less than $25K)

Purchase orders for goods and services valued greater than $2,000 but are less than $25,000 may be solicited without public advertisement via mail or fax quotations to at least three and often more vendors.

Formal Solicitation Process

The Formal Solicitation Process (More than $25K)

The formal process applies to procurements valued at $25,000 or more.  Solicitations must be processed in an open and competitive manner.  In cases in which a Request for Proposal (RFP) is needed, vendors compete in a sealed bidding process, which is evaluated based on benefits and/or price.  All solicitations procured under the formal process must be approved by the HHA’s Board of Commissioners.

 

The Holyoke Housing Authority is seeking On-Call Architecture & Engineering Professional Services associated with the design and supervision of various public construction projects for a period of 2 years. Such projects include, but not limited to, roof and siding replacement, flooring assessment/repairs, concrete balcony and band repairs, office upgrades, and resurfacing parking lots. It is anticipated that a schedule of rates will be negotiated for the contract, and task orders developed and negotiated for specific projects. The scope of individual assignments may include, but not limited to planning, utility system evaluation and design, project consultation and management, third-party evaluations, design for renovations and/or repairs, design for new construction, project management and construction supervision or management services.

Interested parties may obtain a copy of the Request for Qualifications at the Holyoke Housing Authority, 475 Maple Street, Holyoke MA between the hours of 8:30 a.m. and 4 p.m. or download at www.holyokehousing.org Copies of proposals must be submitted to the Holyoke Housing Authority no later than 2:00 p.m. on Tuesday, October 22, 2019. All inquiries regarding this solicitation shall be directed to Janara Healy, Assistant Executive Director for Operations, at (413) 539-2203.

The HHA reserves the right to waive any informality or to reject any or all proposals, if it be in the public interest to do so. The HHA is an Affirmative Action/Equal Opportunity Agency.

Theresa Cooper-Gordon
Chair

  pdf Download RFQ Here (2.74 MB)

  pdf Ammendment download (158 KB)

The Holyoke Housing Authority (HHA) invites sealed bids for Elevator Maintenance, Testing and Repair for a Two-Year Period at Seven Elderly/Disabled Developments, prepared by Holyoke Housing Authority. Bids will be received and publicly opened at the Holyoke Housing Authority main office, 475 Maple Street, Holyoke, MA, 01040. Bids not received by the following time will be rejected: General bid opening: 10/29/19 @ 2:00 p.m. Bids must include: a 5% bid deposit by a bid bond, cash, certified, treasurer’s or cashier's check. The successful bidder must furnish 50% Payment Bond. All bids are subject to MGL c. 149, Sections 44A-J. Wages are subject to minimum wage rates set by the US Department of Labor. There is no charge for the specifications and bidding documents, which may be picked up at the above address or will be mailed on request. All bidders should attend the site visit on 10/15/19, 10:30 am at the Falcetti Towers (Lobby), 475 Maple Street, Holyoke, MA. All inquiries regarding this bid shall be directed to Matthew Leahy, Purchasing Specialist, at (413) 539-2217.

Bids will be subject to approval and award by the Board of Commissioners of the HHA. Bid will be irrevocable for a period of 90 days from the date of bid opening.

The HHA reserves the right to waive any informality or to reject any or all general bids, if it were in the public interest to do so.

The HHA is an Affirmative Action/Equal Opportunity Agency.

Theresa Cooper-Gordon
Chair

folder RFP Download